Last updated: XXXX XX, 202X.
This Artificial Intelligence Policy (“AI Policy”) discloses how Advocates Colorado approaches the use of AI tools in connection with our law firm, our website at www.advocatescolorado.com (the “Site”), and our legal practice. We believe our clients have a right to know how technology is — and is not — used in the handling of their legal matters.
As artificial intelligence becomes increasingly prevalent across industries, the legal profession faces unique ethical, professional, and client-protection obligations with respect to AI use. Advocates Colorado takes these obligations seriously and has adopted this policy to be transparent about our practices and to protect the interests of every client we serve.
Advocates Colorado has made a deliberate and firm decision: artificial intelligence tools will not be used in any aspect of legal case work for our clients. This prohibition covers all phases of a legal matter, from intake through resolution.
Specifically, AI tools are not used for any of the following case-related activities:
Every task listed above is performed exclusively by licensed attorneys and trained legal staff who are directly accountable to our clients and to the Colorado Rules of Professional Conduct.
Under Rule 1.1 of the Colorado Rules of Professional Conduct, attorneys are required to provide competent representation, which includes the legal knowledge, skill, thoroughness, and preparation reasonably necessary for the representation. Blind reliance on AI-generated legal content, without thorough attorney review and verification, risks falling short of this standard.
AI tools — including large language models — are known to generate inaccurate citations, fabricated case law, and legally incorrect analysis, a phenomenon commonly referred to as “AI hallucination.” Submitting AI-generated content to courts without rigorous human verification has already resulted in sanctions against attorneys in multiple jurisdictions across the United States.
Rule 1.6 of the Colorado Rules of Professional Conduct requires attorneys to protect client confidences. Many commercial AI tools process and store user inputs on external servers, which may expose sensitive client information to unauthorized access, data breaches, or unintended use by third parties. The risk to client confidentiality posed by these tools is unacceptable to us.
Rule 5.3 of the Colorado Rules of Professional Conduct requires supervising attorneys to ensure that non-lawyer assistance — including the use of technology — conforms to the professional obligations of the attorney. Using AI without proper oversight structures in place creates supervisory risks that could harm clients and expose the firm to liability.
Our clients come to us at some of the most difficult moments of their lives — after accidents, injuries, and trauma. They deserve to know that real, experienced human attorneys are personally reviewing their records, crafting their strategy, and fighting for their recovery. That level of personal attention and professional accountability cannot be delegated to an algorithm.
While AI is strictly prohibited from all client case work, Advocates Colorado acknowledges that AI tools exist broadly in digital environments and may be encountered in limited, non-case-related contexts. The following limited uses are permitted, subject to the conditions described below:
Individual attorneys and staff may use publicly available AI tools for general educational purposes, such as gaining a broad, background understanding of a legal topic, keeping current with industry trends, or exploring general concepts in personal injury law. This use is limited to personal knowledge-building only and must never involve client information, case-specific facts, or confidential data of any kind.
Any information derived from AI tools for personal knowledge purposes must be independently verified through authoritative legal sources before being relied upon in any professional context.
AI tools may be used in limited administrative capacities related to the operation of our website and general marketing functions, such as grammar checks on general content, scheduling tools, or website performance analytics. These uses do not involve client data and are subject to vendor data agreements that protect confidential information.
AI tools may be used for internal non-legal administrative tasks such as general office productivity, scheduling, or non-client-facing communications, provided that no client names, case details, medical information, or confidential data are inputted into any AI system.
Regardless of the context or purpose, the following categories of information must never be entered into any AI tool, chatbot, language model, or automated processing system:
This prohibition applies to all personnel of Advocates Colorado, including attorneys, paralegals, legal assistants, administrative staff, and any third-party contractors or vendors acting on behalf of the firm.
All attorneys and staff at Advocates Colorado are required to understand and adhere to this AI Policy. Compliance includes:
Violations of this policy may result in disciplinary action, up to and including termination, and may be reported to the Colorado Supreme Court Office of Attorney Regulation Counsel (OARC) where professional conduct obligations are implicated.
Our website and operational infrastructure may utilize third-party services that incorporate AI-driven features, such as website analytics platforms, chat routing tools, or cybersecurity monitoring. Where such tools are in use, Advocates Colorado ensures the following:
We do not use AI-powered chatbots on our website to communicate with prospective or current clients regarding legal matters. Any automated response tools used for initial contact are limited to routing inquiries to a human staff member and do not provide legal information or guidance.
The landscape of artificial intelligence is evolving rapidly, as are the professional responsibility guidelines governing its use in legal practice. The Colorado Supreme Court, the American Bar Association, and other governing bodies continue to develop guidance on AI use by attorneys.
Advocates Colorado is committed to monitoring these developments and updating this policy to remain compliant with all applicable rules and best practices. We will revise this policy whenever:
The “Last Updated” date at the top of this document reflects when the most recent revision was made.
This policy is informed by and designed to comply with the following professional rules, guidelines, and legal authorities:
Our clients have the right to ask us directly about how we handle their cases and what tools or technologies are in use. We encourage open communication and are happy to discuss this policy with any current or prospective client.
If you have questions about our AI Policy, concerns about how your information is being handled, or you believe this policy has been violated in connection with your matter, please contact us immediately:
Advocates Colorado
Website: www.advocatescolorado.com
Email: [INSERT EMAIL ADDRESS]
Phone: [INSERT PHONE NUMBER]
Address: [INSERT MAILING ADDRESS]
Colorado, United States
Advocates Colorado reserves the right to amend this AI Policy at any time to reflect changes in technology, professional guidance, or firm practice. Updates will be posted on this page with a revised “Last Updated” date. Continued use of our Site following any update constitutes acknowledgment of the revised policy.
Material changes to this policy that affect active client matters will be communicated directly to affected clients.
